Cancellations, Withdrawals, Incompletes and Satisfactory Academic Progression


For cancellations, withdrawals, incompletes, Satisfactory Academic Progress (SAP) failure and incompletes, the following actions are taken:

Cancellations - the scholarship will not disburse into a student’s account and the student must contact the Education Abroad Office (EAO) to determine if any unrecoverable expenses are due back to EAO.

Withdrawals (W) and SAP failure - the scholarship has usually been disbursed into the student’s account.  Therefore, the scholarship will be removed from the student’s account and the student will be debited the scholarship amount in Owl Express.  A hold will be placed on the student’s account until the charges have been fully repaid.

Faculty-approved incompletes - if for any reason the student travels abroad but is unable to complete the experience, the student may retain the scholarship if the faculty program director approves an incomplete.  If the student fails to satisfy the incomplete by the end of the term following the education abroad experience, the scholarship is revoked and a hold will be placed on the student’s account until repaid.

Satisfactory Academic Progress (SAP)
Federal regulations, HEA Sec. 484(c), §668.16, 668.34, require all schools participating in Title IV federal financial aid programs to have a Satisfactory Academic Progress (SAP) policy that conforms to the requirements detailed below. These requirements apply to all students as one determinant of eligibility for financial aid. 

•    Your SAP status is based on your entire academic record, at all schools attended (includes all transferrable hours), regardless of whether you received financial aid. 

•    SAP is calculated each semester after grades have been posted to academic history by the Registrar’s Office. 

•    If after the first term of attendance you are not making SAP, you will be put on a Warning status and allowed to keep aid for one term. Your continued eligibility will be determined after the next term checkpoint. 

•   If your SAP status is Failure after the check is performed, you will not qualify for financial aid for the following term. 

•   If your SAP status is Failure and you cannot mathematically attain SAP requirements following the next term, an appeal will not be permissible. Documented mitigating circumstances may allow continued eligibility on a case-by-case basis and will require an academic plan. 

•   A student may appeal their SAP Failure status only twice during their academic career at KSU.   Documented mitigating circumstances may allow additional appeals on a case-by-case basis. 

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